Oracle Purchasing – Purchase Order Types & Difference between Standard & Planned PO, Blanket & Contract Agreements

Oracle Purchasing – Purchase Order Types & Difference between Standard & Planned PO, Blanket & Contract Agreements

Oracle Purchasing – Purchase Order Types:

Oracle Purchasing provides the following purchase order types:

• ·         Standard Purchase Order (SPO)
• ·         Planned Purchase Order (PPO)
• ·         Blanket Purchase Agreement (BPA)
• ·         Contract Purchase Agreement (CPA)

Based on the Document Name field chosen in the Document Types, the window change the names of these documents. For example, if you enter Regular Purchase Order in the Document Name field for the Standard Purchase Order type, your choices in the Type field in the Purchase Orders window will be Regular Purchase Order, Planned Purchase Order, Blanket Purchase Agreement, and Contract Purchase Agreement.

Standard Purchase Orders (SPO):

General standard purchase orders for one-time purchase of various items. Standard purchase orders can be created when the details of the goods or services you require, estimated costs, quantities, delivery schedules, and accounting distributions are known. If the encumbrance accounting is used, the purchase order may be encumbered since the required information is known.

Planned Purchase Orders (PPO):

Planned purchase order is a long-term agreement committing to buy items or services from a single source. Tentative delivery schedules and all details for goods or services to buy, including charge account, quantities, and estimated cost are to be specified.

Blanket Purchase Agreements (BPA):

Blanket purchase agreements is used when the detail of the goods or services planned to buy from a specific supplier in a period is known, but the detail of your delivery schedules is unknown. Blanket purchase agreements is used to specify negotiated prices for the items before actually purchasing them.

Contract Purchase Agreements (CPA):

Contract purchase agreements is used with the suppliers to agree on specific terms and conditions without indicating the goods and services that will be purchased. Later on the standard purchase orders can be issued referring the contracts, and encumber can be done for these purchase orders if encumbrance accounting is used.

Difference between Standard & Planned PO, Blanket & Contract Agreements:

Criteria	SPO	PPO	BPA	CBA
Terms & Conditions Known	Yes	Yes	Yes	Yes
Goods or Services Known	Yes	Yes	Yes	No
Pricing Known	Yes	Yes	Maybe	No
Quantity Known	Yes	Yes	No	No
Account Distributions Known	Yes	Yes	No	No
Delivery Schedule Known	Yes	Maybe	No	No
Can be Encumbered	Yes	Yes	No	No
Can be Encumber Releases	N/A	Yes	Yes	N/A

Reference: http://docs.oracle.com/cd/A60725_05/html/comnls/us/po/poov01.htm